CE Case Study
Sail Grand Prix Seasons 1-5
Controlled Events supports SailGP with global event safety planning, stakeholder coordination, crisis management preparation and event control operations across the international racing series.
Context & Background
SailGP required specialist operational support to manage communications, crisis management preparation and event control planning across its international racing series.
The complexity of the events extended beyond traditional event control operations, requiring support throughout the full event lifecycle from early planning and stakeholder engagement through to race day operations and post event review.
“I would recommend Controlled Events to any organisation that is looking for an agile partner, a partner that really knows what they’re doing.”
Julien Di Biase Chief Operating Officer, SailGP
The Challenge
SailGP needed to establish consistent communication, safety planning and crisis management arrangements across a growing international event series.
The challenge extended beyond traditional event control and required coordination between multiple agencies, partners and operational stakeholders in different host cities around the world.
Each event also required locally adapted operational plans while maintaining consistent standards and communication procedures across the wider SailGP series.
Our Role & Scope
- Event safety planning and documentation
- Stakeholder and partner engagement
- Multi agency exercising and readiness sessions
- Internal operational training
- ECR Manager incident logging deployment
- Event Control Room coordination
- Crisis management preparation and support
Approach & Solution
Controlled Events leads meticulous safety planning and stakeholder engagement processes for SailGP events worldwide, coordinating communication between agencies, partners and operational teams throughout the planning lifecycle.
The team represents SailGP during engagement with local stakeholders to ensure event safety plans are accurate, effective and continuously improved for each host city and event.
Operational readiness is strengthened through multi agency table top exercises, internal training sessions and detailed coordination planning, helping ensure that all stakeholders fully understand event procedures and communication structures ahead of race day.
Delivery Highlights
- Global event safety planning and coordination
- Multi agency stakeholder engagement
- Table top exercising and readiness sessions
- Internal operational training
- ECR Manager deployment and incident logging
- Event Control Room management support
- Post event operational analysis and review
Outcomes & Impact
Controlled Events has helped SailGP establish consistency across multiple international events by providing adaptable planning templates, operational structures and communication processes tailored to local environments.
The support provided reduces operational pressure on SailGP teams while ensuring there is always a dedicated operational partner focused on communication, stakeholder coordination and event control readiness.
By race day, host city agencies and stakeholders are fully engaged and aligned with SailGP’s operational plans, contributing to smoother event delivery and stronger multi agency coordination.
“I know that working with Controlled Events means that when we get to race day, the entire community of stakeholders and agencies in that city is fully aware and on board with our event plans.”
Julien Di Biase Chief Operating Officer, SailGP