CE Case Study
Chestertons Polo in the Park
Controlled Events has supported Chestertons Polo in the Park since 2014, delivering communications, accreditation, event control and contingency planning for one of the UK’s premier polo events.
Context & Background
Chestertons Polo in the Park is a major event within the annual polo calendar, attracting corporate guests, family audiences and hospitality attendees across multiple event days.
The event requires comprehensive operational planning, communications infrastructure, accreditation management and coordinated event control support across build, live event and de-rig phases.
The Challenge
As a premier event in the annual polo calendar, Chestertons Polo in the Park attracts thousands of corporate, party going and family audiences.
The event required rigorous accreditation arrangements throughout the three week rig and de-rig period, effective and reliable radio communications, event phase accreditation, temporary Wi Fi, CCTV support, contingency planning and a multi agency exercise involving borough partners.
Our Role & Scope
- Comprehensive accreditation system delivery
- ECR Manager logging platform provision
- Build phase and live event radio communications
- Temporary Wi Fi and CCTV coordination
- Annual table top exercise delivery
- Event Control Room build and staffing
- Multi channel radio network management
- Operational logging and decision tracking
Approach & Solution
Controlled Events has supported Sportgate International in delivering Chestertons Polo in the Park since 2014 and remains involved from the earliest stages of planning each year.
The team provides a comprehensive accreditation system, ECR Manager incident logging platform and radio communications for both the build period and live event operations.
An annual table top exercise is delivered seventy two hours before the event, enabling all partners and stakeholders to validate plans, confirm procedures and test responses using multiple incident scenarios.
During the live event, more than one hundred radios are distributed across key operational departments while the Event Control Room manages six dedicated radio channels and maintains a comprehensive operational log throughout the event.
Delivery Highlights
- More than 100 radios distributed across operational teams
- Event Control Room delivery and staffing
- Six channel radio network management
- Accreditation support across build, live event and de-rig phases
- Annual multi agency table top exercise delivery
- Comprehensive operational logging throughout all event days
Outcomes & Impact
Controlled Events has supported the continued growth of Chestertons Polo in the Park through integrated systems, planning and operational support that strengthened assurance and event delivery.
The combination of communications infrastructure, accreditation management, operational coordination and experienced Event Control Room support has helped Sportgate International safely manage increasingly complex event operations and large scale audiences.
The partnership has now delivered eighteen days of Event Control Room operations since support began in 2014.
“Working with Controlled Events on Chestertons Polo in the Park and other events since 2014, their service and equipment now form an essential part of all our events. Rob has an extensive knowledge of emergency planning that has helped us augment our event plan and associated documentation. Controlled Events staff are a healthy addition to our event control, helping us to safely manage our multi channel radio net and deliver successful events.”
Richard Kirtley Operations Director, Sportgate International